Governors State University is seeking to hire a Financial Research Administrator to oversees the financial administration of grants and contracts from budget setup through award closeout and ensures compliance with all Federal, State, University and sponsor policies, procedures and rules. This position works closely with the Provost Office and Financial Services, as well as other financial and administrative units across the campus and throughout the University to provide efficient and effective grant administration support services to the GSU community. This position reports directly to the Director of Sponsored Programs and Research.
10% Facilitate the set-up of new accounts with Principal Investigator (PI).
20% Approve all reimbursement requests, P card purchases, procurements, personnel forms for new hires, and purchase orders related to sponsored projects checking for availability of funds, reviewing allowability under contract terms and conditions, and screening for correct capital equipment classifications. Communicate with Principal Investigators (PIs) if alternative funding is required.
10% Work closely with Sponsored Programs Specialist and Assistant controller to ensure appropriate budget expenditures. Review budgets including the appropriateness of salary amounts, fringe benefits, and indirect cost rates, and ensure that actual expenditures are charged properly and in accordance with approved budget.
10% Prepare and submit interim and final financial reports for sponsors, including cost share reports. Preparation of sponsor financial reports includes analysis of project budgets; expenditures; encumbrances and receivables. Perform grant and contract close out function including revenue/expense analysis.
5%Bill for government, public sector, and private sector grants and contracts, and monitor related collections.
10% Process all grant-related journal entry transactions such as cost transfers; cross campus payments; tuition reimbursement; internal project funding; among others, in coordination with the Assistant Controller.
5% Verify new award/contract information including funding source and billing information requirements.
20% Review and monitor individual grants and related transactions for compliance with private, local, state and federal requirements; Resolve complex accounting issues including project over runs, and accelerated spending and grant expiration dates.
5% Provide technical support for interpretation of regulations and reporting requirement.
5% Compile year-end reports, work papers and analysis for auditors.
Promote the University’s commitment to customer service by:
- Building effective partnerships with co-workers throughout the University by freely sharing appropriate information and aiding when needed;
- Ensuring optimum service to all internal and external partners in response to all requests for service and information;
- Maintaining an environment that is welcoming to persons of all backgrounds, nationalities and roles;
- Available for special projects as requested by Director;
- Perform other related duties as assigned.
- Demonstrated knowledge and experience, with financial transactions (e.g. budgets, purchasing, accounts payable, travel, payroll and accounting);
- Demonstrated knowledge of the Grant Uniform Guidance;
- Strong interpersonal skills (listening skills, problem solving, confidence etc.), ability to multi-task with emphasis on customer service;
- Reporting functions completed accurately and timely, and in accordance with established policies and federal and state regulations;
- Effective working relations with OSPR, Financial Services, and other personnel. New accounts are set up and managed appropriately and PIs are well informed;
- The department’s professional reputation is maintained.
Salary Range: $66,520.35 to $76,498.40.
(This is a non-unionized position. Salary starts at the base and is determined based on Education and Experience exceeding the minimum qualifications).