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Finance Professional Temporary
University of Colorado Boulder in Boulder, Colorado
Date Posted 01/28/2021
Admin-Business And Financial Management
Employment Type Fulltime
Application Deadline Open until filled

The Professional Temporary is an integral part of the Mechanical Engineering Department providing financial administration for the department. Reporting to the Senior Financial Professional, this position is primarily responsible for providing financial management and faculty support including, accounting and finance, procurement, and travel and expense reimbursement. This position communicates rules, corrects transactions, and ensures completion of financial records. In addition, this position will provide supplemental support for the department. Proof of eligibility to work in the United States must be produced within three (3) days of hire.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

More than 1,200 students and over 60 faculty in the Paul M. Rady Department of Mechanical Engineering form an innovative and nurturing community in the foothills of the Rocky Mountains. Students work together to learn the fundamentals of the field and engage in meticulous, team-based experiences addressing real-world problems. That dedication to professional development extends beyond graduation, with an alumni network of 5,000+ professionals of which more than 200 volunteer with the department annually. The department’s award-winning faculty tackle societal challenges through technological innovation impacting the environment, security and human health.

What Your Key Responsibilities Will Be

Accounting and Finance Administration:
  • Performs standard accounting functions to support budget, accounts payable, accounts receivable, procurement, and travel and expense reimbursement activities including preparation of journal entries; verification of accounting codes and fund assignments; month-end, quarter-end and year-end closes; reconciliations and audits; data collection, analysis and retention; reporting and records management.
  • Monitoring, tracking, reconciling transactions, and projections, providing financial spreadsheets to assigned faculty, staff, and/or groups.
  • Conducts research and provides resolution to sophisticated accounting problems, including investigation and analysis of data to ensure accuracy and completeness and performs corrective actions.
  • Ensures fiscal operations in accordance with Federal, State and university fiscal policies and procedures.
  • Helps monitor position data for personnel in the department (i.e. faculty, researchers, graduate students, and undergraduate students).
  • Processes payroll expense transfers and funding distribution changes.
  • Works closely with PIs on internal and external sales activities. Helps with invoicing customers.
  • Collects appointment information for graduate students (academic year and summer) and faculty research summer salary for processing.
  • Helps gather information for FedEx shipments, collecting: contact information, speedtype, and justification for the shipment.
  • Receives, completes, and logs cash deposit forms, acquires necessary information and takes the deposits to the cashier’s office.
  • Provides accounting and finance support as needed.
Contracts and Grant Assistance:
  • Requests no-cost extensions and at-risk extensions for sponsored research.
  • Crafts standing purchase orders for subcontracts.
  • Assists the Senior Financial Professional with sponsored research closeouts. Removes unallowable charges from projects; ensures projects have posted for close out; reviews closing projects 90, 60 and 30 days prior to project end date and to complete close out tasks recommended by University Controller’s Office.
  • Reviews sponsored project charges are allowable, applicable, and allocable to the project based on the Code of Federal Regulations Uniform Guidance (UG) and the university and department policies and procedures.
  • Participates in training in the area of business practices, university, and state regulations, and the use of data processing systems, as assigned.
Travel and Expense Reimbursement:
  • Prepares, reconciles and submits travel expense reimbursement reports which involves gathering and assuring appropriate receipts and documentation are included and ensuring expenses are allocated to appropriate accounts.
  • Coordinates event registrations and logistics, which could include booking airfare, hotel, transportation, etc.
  • Collects travel authorization forms and submits them to Senior Financial Professional for approval prior to department personnel travel.
  • Acquires receipts and documentation, prepares and submits non-employee travel reports.
  • Provides information and the process to department personnel in order to apply for a travel card. Collects, closes, and destroys travel cards upon employee termination.
  • Provides travel and expense reimbursement support to the department.
  • Purchases goods and services including performing research to ensure costs are reasonable, appropriate, allocable and within compliance; coordinates the issuance of purchase orders and gathers all documentation needed for processing; processes payments utilizing procurement card, purchase orders, or payment vouchers; and tracks and verifies delivery.
  • Provide clear and concise business purposes for each expense; have a basic understanding of the types of costs that are allowable on a sponsored project and discretionary funding; verify that adequate budget is available in the speedtypes being charged before completing a report; advise the employee to review and submit.
  • Requests Marketplace Shopper access for department personnel.
  • Monitors and processes Honorariums, Scope of Work (SOW), and Visa fees routed through the department.
  • Sends equipment requisitions to Senior Financial Professional for logging and tracking.
  • Monitors and reconciles procurement card expenses, assuring appropriate receipts and documentation are provided and participates in the preparation of reports.
  • Provides information and the process to department personnel in order to apply for a procurement card. Collects, closes, and destroys procurements cards upon employee termination.
  • Provides procurement support to department as needed.
Other Department Financial Tasks:
  • Helps cover tasks done by other team members when those team members are out of the office.
  • Undertakes other duties and responsibilities as assigned.

What You Should Know

  • This is a temporary 70% time appointment.

What We Can Offer

  • Salary range is $20.67/hr. - $27.40/hr


Temporary positions at the University of Colorado are not benefits-eligible, however, all positions are eligible for paid sick leave.

Be Statements

Be Challenged. Be Strategic. Be Boulder.

What We Require

  • Bachelor’s degree or equivalent combination of education and experience may substitute.

What You Will Need

  • Proven efficiency in written and oral communications, collaboration and problem-solving.
  • High-level computer skill proficiency in Microsoft Office Suite (particularly Word and Excel) and databases.
  • Ability to work independently as well as on a team.
  • Proven excellent customer service and the ability to build and maintain effective and trusting working relationships with faculty, administrators, and staff.

What We Would Like You To Have

  • Bachelor's degree in accounting, finance or related field from an accredited university.
  • Experience working in a higher education environment.
  • 1 year of professional experience related to the job.

Special Instructions

To apply, please submit the following materials:
1. A current resume.
2. A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time.
Please apply by February 7, 2021 for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu

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