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Assistant Director of Finance
Brown University in Providence, Rhode Island
 
 
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Date Posted 02/18/2021
Category
Admin-Business And Financial Management
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 

The Assistant Director of Finance at the School of Public Health is responsible for assigned financial analysis and management within the Dean’s Office. Areas include but are not limited to, grant revenue forecasting, business function analysis to line up revenue and expense drivers, center funding models and incentive and commitment tracking. The Assistant Director will generate analysis and maintain business data that drives financial projections and maintain and run scenario analysis models for dean’s decision making.

 

The Assistant Director will conduct monthly and quarterly projections, facilitate the annual budgeting process, and work with school stakeholders to understand business decisions. The Assistant Director manages important special projects on a wide range of financial and strategic initiatives related to their team’s portfolios and the University as a whole, including those outside of routine financial planning.

 

The Assistant Director will work with the Director to provide direction and guidance to ~24 school departments, centers, administrative departments, and staff with budget responsibilities.

 

Responsibilities:

 

Major Responsibility: 50% Financial Analysis

 

Responsible for financial analysis on key revenue drivers including, but not limited to, grant revenue, tuition revenue, and other sources. Manage the school’s use of the central grant forecasting tool and coordinate efforts among centers. Develop and maintain cost analysis to drive decision making for the school. Update reports for monthly review and helps update and develop PowerPoint presentations for various audiences.

 

  • Leading high impact projects with a focus on University financial policy and strategy issues that have an impact across the School.
Framing key questions and developing recommendations to help inform decision making among School leaders.
  • Working closely with leadership to analyze and evaluate quarterly results, operating budgets, long-range financial and capital plans

Synthesizing findings and determining short- and long-term ramifications for all stakeholders.

Designing and delivering presentations that educate University leadership on potential options, facilitating informal and formal dialogue as needed.

Developing hypotheses and conducting analyses to respond to ad-hoc queries and strategic requests.

Working closely with other groups within the School and Central Finance to better understand University-wide and School-wide financial management issues that inform planning, reporting, and analysis.


Major Responsibility: 30% Financial Dashboards, Analysis, and Multi-Year Analysis/Modeling


Work with Director and business stakeholders to develop and maintain dashboards and data multi-year modeling. Ensure data includes faculty, staff, and financial data within Workday is accurate for financial planning and data integrity. Maintain a comprehensive dashboard of critical financial and non-financial indicators to aid in planning and decision making

Developing and implementing strategies for: budgeting; forecasting, modeling & projecting; identifying & explaining variances; financial reporting; internal controls; expense reductions; cost containment; and revenue enhancements.
  • Identify key metrics to strengthen decision making, develop tracking and reporting mechanism in collaboration with school and university partners.
  • Develop and maintain strong relationships with school units to collaborate on key financial planning challenges and opportunities.
  • Developing and maintaining forecasting model for operating and/or capital budgets, developing long-range financial forecast, and developing capital and operating performance targets.

Identifying opportunities and championing major initiatives for continuous improvement in support of internal controls and financial reporting processes.

 


Major Responsibility: 20% Financial Commitment Management

 

Maintain financial commitments the dean’s office makes and ensure center commitments are tracked constantly within the centers. Maintain commitments within Workday and ensure can be tracked to letters of support or offer/retention letters. Work with the Faculty Affairs office to maintain faculty information tracking is in line with commitment and financial forecasts and multi-year planning. Collaborate with faculty and academic affairs offices to have letters prescribed by a template that aligns with tracking documents and that financial commitments are clear and limit the liability of the school.

Develop and maintain school commitments within the university financial system and responsible for regular updates and reporting.
  • Maintain documentation of commitments
  • Research and update ad-hoc inquiries.


Major Responsibility: 10% Collaboration and Back-Up


Serve as liaison on university committees or working groups on processes that impact financial operations within the school and centers/departments. Backup capability in times of absence in the Centers.

Serve as a back up in times of prolonged absences for centers and department financial areas.

Work with Director of Finance to coordinate consistent practices and reporting to ensure ease of transitions between assignments and responsibilities.

 

Decisions position is free to make:

 

Having a broad overview of office needs and functions, prioritize requests from various office stakeholders, and recommend actions.

 

Size and Scope of Position:

 

School’s budget is approximately $80 million in revenue and expenses, approximately 40 tenure track faculty and 115 term faculty, and approximately 200 staff.

 

Job Qualifications:

 

Education and Experience
  • Bachelor’s degree or equivalent combination of education and experience.
  • 5 -7 years of relevant experience. Experience leading project teams, managing complex projects and implementing recommendations
  • Demonstrated capacity to work both collaboratively and independently, to exercise sound judgment, and to handle sensitive and confidential matters.
  • Strong interpersonal and communication skills, and the ability to work effectively with a wide range of constituencies in a complex and diverse community.
  • An ability to establish a cooperative work environment and create strong collaborative relationships with key stakeholders across the school-university in support of the achievement of key institutional objectives.
  • A capacity to embrace change and identify creative and innovative solutions to complex problems.

Job Competencies

  • Attention to detail with strong problem-solving skills
  • A creative mind with an ability to suggest improvements
  • Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts.
  • Excellent time management skills and ability to prioritize work
  • Organization and the ability to multitask to complete a wide variety of tasks
  • Strong interpersonal skills
  • Leadership ability to manage challenges or changes
  • Attention to detail to ensure tasks are completed thoroughly and correctly
  • Working knowledge of mail processes
  • Familiarity with Microsoft Office Suite, Google email and calendar functionality, with basic knowledge of computer troubleshooting skills
  • Reliability and discretion

ADA Physical Requirements:

  • Requires ability to read

  • Must remain in stationary position for long periods of time at desk or computer

  • Requires moving around campus

  • Requires occasionally standing, sitting, walking; using hands to finger handle, or feel objects, tools of controls; reaching into hands and arms; climbing stairs; hearing; talking

  • Requires frequent moving about inside the office to access printer, files, and other materials/equipment

  • Operates a computer and other office equipment

  • Lift/Carry/Push/Pull typically 10 to 20 pounds

 

Additional Information:

 

Brown University is committed to advancing diversity, inclusion, and equity. The School of Public Health is committed to fostering a diverse and inclusive working and learning community of faculty, staff, and students. We embrace diversity along its many dimensions— including race, ethnicity, sex, religion, socio-economic background, sexual orientation, gender identity, physical ability, and other aspects of identity. We value the different ways this might be demonstrated including in teaching, team-building, mentoring, service and community engagement. Candidates from historically under-represented groups, including but not limited to, women as well as racial and ethnic minorities, are particularly encouraged to apply. Brown University is an Affirmative Action/Equal Opportunity Employer.

 

Brown University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender identity, sexual orientation, national origin, age, disability, genetic information, religion, political affiliation, marital or partnership status, parental status, military service, or any legally protected characteristics. The University embraces diversity and celebrates difference. Like all employees of Brown, this position requires a strong commitment to promoting diversity and inclusion.

 

All offers of employment are contingent upon a criminal and educational records check satisfactory to Brown.

 

Recruiting Start Date:

 

2021-02-03-08:00

 

Job Posting Title:

Assistant Director of Finance

 

Department:

School of Public Health

 

Grade:

Grade 11

 

Worker Type:

Employee

 

Worker Sub-Type :

 

Regular

 

Time Type:

Full time

 

Scheduled Weekly Hours:

37.5

 

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact employment@brown.edu .

EEO Statement:

Brown University is an E-Verify Employer.

 

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.

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