The Finance & Accounting Specialist processes invoices and credits and ensures utilization of available discounts on purchases. The position is also responsible for the daily reconciliation of sales for the University Bookstores in any one of their seven locations completing daily CRRs for the purpose of recording deposits. The position ensures the accuracy of computer finance accounts and billing. This position is also responsible for processing the departmental purchasing card statements. This position works as a part of the fiscal team and assists in all areas as needed.
Process invoices and credits for University Bookstores including multiple retail locations throughout Missouri and e-commerce operations. Ensure that all available discounts have been utilized and that all invoices are paid in a timely manner. Ensure that all credits have been resolved. Reconcile statements to open invoices and those that have been paid.
Compare cash register tapes/cash drawer count sheets to daily transactions using point-of-sale software to ensure that records properly reflect sales. Prepare CRR's using deposit information and sales data. Investigate cash over/short issues and record the differences appropriately. Keep various activity logs related to sales and accounts receivable.
Verify that all merchandise received matches invoices received from vendors. Investigate and corrects all invoices that have discrepancies to ensure that all issues are resolved in order for payment to be made in timely manner.
Process monthly departmental purchasing card statements. Ensure that each cardholder follows University guidelines when making a purchase and that all documents are accounted for. Verify all purchases are posting to the correct expense coeds in PeopleSoft correctly and in a timely manner using knowledge of codes and systems. Maintain positive relationships with cardholders.
Receive vendor contact calls. Research and resolve vendor questions concerning open invoices.
Review documents received through register for determination of appropriateness on a daily basis; such as refund slips, voids, gift certificates redeemed, coupons and rebates redeemed.
Assist with accounts receivable function and other accounts payable functions, including but not limited to invoicing, entering requisition, receiving on requisitions, scanning and linking invoices, totaling receipts and updating the RATA list.
Perform miscellaneous duties which may include opening mail, answering phones, and other office support activities.
Demonstrated understanding of and experience working with invoices, credits, purchase orders, terms and billing procedures.
Prior computer experience working with office software, including spreadsheets and databases.
Prior experience within retail accounting is helpful.
Analytical and decision making experience ideal.
Possess outstanding communication skills, including both written and verbal.
Ability to work with others in a positive and professional manner.
This position is eligible for University benefits. The University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, and educational fee discounts. For additional information on University benefits, please visit the Faculty & Staff Benefits website at http://www.umsystem.edu/totalrewards/benefits
The University of Missouri is fully committed to achieving the goal of a diverse and inclusive academic community of faculty, staff and students. We seek individuals who are committed to this goal and our core campus values of respect, responsibility, discovery and excellence.