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Development Coordinator, College of Business
Colorado State University in Fort Collins, Colorado
 
 
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Date Posted 06/10/2021
Category
Admin-Development and Fund Raising
Philanthropy-Administrative-Non-profit
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 
Position Location
Fort Collins, CO
 
Research Professional Position
No
 
Posting Number
202100527AP
 
Position Type
Admin Professional/ Research Professional
 
Classification Title
Technical/Support II
 
Number of Vacancies
1
 
Work Hours/Week
40
 
Proposed Annual Salary Range
50,000-55,000
 
Employee Benefits

Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas. https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf.

 
Desired Start Date
08/16/2021
 
Position End Date (if temporary)
 
 
To ensure full consideration, applications must be received by 11:59pm (MT) on
06/27/2021
 
Description of Work Unit

The Office of Advancement in the College of Business at Colorado State University is seeking a Development Coordinator. This development team has a dual report to the Division of University Advancement and the College of Business Dean’s Office. The Development Coordinator will play an integral role in overseeing the operational and administrative activities that support the College’s fundraising goals.

Who We Are

Located in the beautiful town of Fort Collins, Colorado, CSU is a premier land-grant university with world-class programs in education, outreach, and research. CSU has a student body of over 34,000 students, 7,400 employees, 232,000 living alumni, and annual research expenditures exceeding $350 million. Guided by the five supporting Principles of Community: Inclusion, Integrity, Respect, Service, and Social Justice, the University constantly pursues its mission and vision of access, research, teaching, service, and engagement.

Within CSU, the Division of University Advancement is integral to achieving and sustaining the University’s institutional excellence through fundraising and engagement efforts. Our purpose is to connect our alumni, friends, corporations, and foundations to raise the financial support necessary to advance the University’s mission and vision. With one of the leading development teams in the country, the Division most recently reached its $1 billion fundraising campaign goal 19 months ahead of schedule.

The College of Business (COB) at Colorado State University is a top-ranked AACSB-accredited business school that enrolls more than 5,000 undergraduate and graduate students in on-campus and online programs, with a growing, worldwide alumni base of 34,000. The COB’s 8 centers of excellence connect students with industry experts, offering opportunities to expand their networks and engage in experiential learning

The Office of Advancement in the College of Business builds and maintains relationships with alumni and friends to garner financial support for students, faculty, programs, and facilities that are integral to achieving the College’s mission of transforming lives and improving the world around us through business education, scholarly research and community engagement. The team works with the dean of the COB, COB faculty and staff, University Advancement, and various campus partners to lead, create, and implement successful development strategies that are a framework for future growth.

 
Position Summary

The COB Development Coordinator will handle all operational aspects the College’s development office, including but not limited to donor relations and stewardship, ensuring the accuracy and integrity of donor data and gift fund management, assisting with internal and external development office communications, etc. Examples include – new fund creation; create and track donor documents such as fund agreements and pledge forms; manage scholarship stewardship and administration; coordinate solicitation and appeal code requests from the college’s faculty and students; assist with the development of marketing materials; assist with event planning; and monitor COB pipeline information in the Advance database; etc.

Additionally, the Coordinator will create and maintain processes to support frontline fundraisers, the dean, department heads, and faculty in their donor interactions. Examples include – prepare visit/trip materials; enter contact reports; develop presentations; assist with fundraising material creation; support proposal creation; pull ad-hoc reports; etc.

The Coordinator will also be responsible for the management of 1 to 3 student employees and will handle all team administrative duties, including but not limited to assisting with calendars and scheduling, processing receipts and travel documents, and other duties affiliated with cultivating and stewarding COB donors. This position will report to the Executive Director of Development and will assist 3 college development officers.

The division of University Advancement is currently working 100% remotely, but we anticipate returning to hybrid operations for the Fall 2021 semester. At this time, remote work and flexible work arrangements will be available to UA employees, including this position.

 
Required Job Qualifications
  • Bachelor’s degree from an accredited institution by employment start date
  • Minimum of 2 years’ experience in an administrative role, such as project or office management and/or in a customer-facing role, such as sales, marketing, non-profit management or development office
  • Demonstrates active engagement and support of diverse individuals, opinions and perspectives, and actively engages with and supports the university’s mission, vision and values
  • Ability to work non-standard hours, including early mornings, evenings, and some weekends
  • Must have a valid driver’s license, the ability to obtain a driver’s license, or access to a licensed driver by the employment start date
 
Preferred Job Qualifications
  • Strong written and verbal communication skills
  • Strong organizational skills and experience tracking multiple projects
  • Ability to problem solve and exercise initiative and independent judgement
  • Excellent attention to detail and commitment to meeting project deadlines
  • Proficient in Microsoft Office Suite and an affinity for learning new technology
  • Experience supervising students, interns, or staff
 
Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties

 

Job Duty Category
Development Operations
 
Duty/Responsibility
  • Manage development operations to enhance the fundraising activities in the College of Business
  • Implement and maintain processes to support frontline fundraisers, the dean, and department heads in their donor interactions (write briefs, prepare materials, develop presentations, support proposal creation, new fund paperwork, gift and gift-in-kind transmittals, letters of intent, pledge forms, travel reports, and schedule meetings)
  • Proficiency in the CRM system Advance. Input as well as compile and analyze data and information from the CRM donor database
  • Create donor profiles as needed to guide development staff, dean, and faculty members with their interactions with donors and prospects
  • Manage all scholarship administration and stewardship, including oversight of the annual scholarship luncheon with donors, prospects and student recipients as well as notifying donors of their recipients, and more
  • Oversee integrity of donor data and gift fund management (create new funds; create and track fund agreements; create and track proposals; enter contact reports; handle all ad-hoc report requests; handle appeal code requests; and manage COB pipeline information in the Advance database)
  • Ensure accurate processing of donor gifts in adherence with donor intent and University Advancement and Colorado State University Foundation policies
  • Facilitate the CSU naming process for donors in the COB
  • Coordinate attendance at university and college events for out of state visitors, and manage event attendees, hosted guests for events and campus tours, and manage all associated details (briefs, reservations, etc.)
  • Interpret University Advancement policies to faculty and staff within the academic units and centers, and support them in adhering to guidelines and best practices
 
Percentage Of Time
35
Job Duty Category
Donor Relations and Unit/Donor Impact
 
Duty/Responsibility
  • Manage development operations to empower Dean and development team to identify, qualify, cultivate, solicit, and steward alumni and other major gift ($25,000+) donors
  • Responsible for understanding and executing the Donor Bill of Rights, and maintaining positive donor relationships and confidentiality
  • Manage gift acknowledgement process (create thank you letters, weekly gift reports, and customized donor communications; track mailings)
  • Assist with college and departmental advisory committees as needed
  • Recommend strategic actions to senior leadership by pulling reports, creating presentations, and overseeing travel schedules to support the university and college fundraising priorities
  • Draft strong, clearly written communications (email and written correspondence, contact reports, etc.) to ensure flow of information is recorded accurately in Advance database
  • Compile lists of donors and alumni for use by academic units for mail and email communications, event invitations, and solicitations
  • Manage stewardship and donor communication on behalf of the COB, including coordinating with the COB Marketing and Communications team on electronic marketing and communications, documents, print materials, website updates and social media presence
  • Assist with special donor engagement projects, as needed (support donor events, order gifts, assist with donor spotlight stories, etc.).
 
Percentage Of Time
35
Job Duty Category
Development Team Administrative Support
 
Duty/Responsibility
  • Support the administrative activities for the COB Development team (take meeting minutes, plan travel, create agendas, support events, etc.)
  • Coordinate and set up meetings, create briefings and background materials (bios, overview reports, etc.) for COB development team, leadership, faculty, and staff
  • Prepare/process and route all required gift forms for funds received by COB development team
  • Coordinate and set up trips for the COB development team. Process team expense receipts and travel reimbursements
  • Compile weekly gift reports and communicate findings to COB development team.
  • Manage timelines and responsibilities for several different projects while utilizing a strong attention to detail
 
Percentage Of Time
20
Job Duty Category
Supervision and Budget Management
 
Duty/Responsibility
  • Manage a team of 1-3 Student Hourly employees. Oversee their work in reporting, data management, gift acknowledgement, processing travel and expenses, and special projects. Organize their training, scheduling, responsibilities, and reviews
  • Assist the Executive Director in managing a $163,000 budget, including monthly accounting, reporting, and fund management for travel, donor stewardship and alumni events
  • Implement and maintain internal budgeting and reporting procedures
 
Percentage Of Time
10
Special Instructions to Applicants

For full consideration, all materials must be received by 11:59 pm (MT) on June 27, 2021. Applications will be reviewed immediately within two weeks of the full consideration date and all applicants will be notified of their status in the search.

A $2,500 moving allowance may be negotiated at the time of hire.

Applicants should submit 1) a cover letter that demonstrates any and all of the required and preferred qualifications that they meet 2) a resume, and 3) three professional references noting name, phone number, email address, and professional relationship (one must be a current or former supervisor). References will not be contacted without prior notification of candidates.

For tips on how to craft a successful application, please review the FAQ document on our Careers site at: giving.colostate.edu/careers/current-opportunities/. You can also sign up for our Careers mailing list to receive updates about future job opportunities with CSU University Advancement.

Questions regarding the position or anything else related to careers with UA may be directed to Annika Yappert, Recruiting & Talent Acquisition Specialist, at Annika.Yappert@colostate.edu.

 
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License
 
Search Contact
Annika Yappert, Recruiting & Talent Acquisition Specialist, Annika.Yappert@colostate.edu
 
EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

 


The Acting Title IX Coordinator is the Vice President for Equity, Equal Opportunity and Title IX, 123 Student Services Building, Fort Collins, CO. 80523-0160, (970) 491-1715, titleix@colostate.edu.

 

The Section 504 and ADA Coordinator is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.

 
Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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