Home Find Jobs Receive Job Alerts Post Resumes/CV Videos Contact About Employers  
Log-in
Username
Password
Forgot Your Password?
 
 
Job Seekers
Register
Post Resume
Find Jobs
Get jobs by email
 
 
Employers
Register
Post Jobs
Find Resumes
Get resumes by email
 
 
 
 
 
 
 
 
 
HCM Business and Operations Analyst, Office of the Provost – Georgetown University
Georgetown University in Washington,
 
 
Apply
 
Date Posted 09/16/2021
Category
Admin-Business And Financial Management
Employment Type FullTime
Application Deadline Open until filled
 
 
 
 
 

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

HCM Business and Operations Analyst, Office of the Provost – Georgetown University

The HCM Business and Operations Analyst supports the recent centralization of four stakeholder groups under the Provost’s Finance Office to achieve uniformity in processing, provide economies of scale, and manage redundancies and workloads. They initiate and monitor overall HCM processes, systems, and procedures across the assigned organizational unit in a “deadline” driven position, managing all HCM requirements for more than 500 staff, faculty, postdoctoral fellows, students and contingent workers; maintaining accurate and appropriate accounting of salary distributions and integrity of all personnel records; and supporting Senior Business Administrators in the smooth functioning of HCM operations across all schools and departments. Reporting to the Campus Director for HCM Operations, the HCM Business and Operations Analyst has duties that include but are not limited to:

Staff and Student HCM Processes

  • Serve as the Human Resources Contact (HRC) for the assigned unit(s)/school
  • Provide guidance to departments on all phases of HCM processes – for example, recruitment, screening candidates, offer letters, background/reference checks, onboarding, contract renewals, retirement and terminations
  • Serve as subject matter expert and works with like positions across campus to ensure high quality service for Georgetown constituent’s groups
  • Handle all GMS business processes within the system – including hiring, promotion, demotion, transfer, editing job profile, termination, and costing allocation updates
  • Draft all new offer (and promotion) letters; and work with departments to issue to candidates
  • Work with managers to ensure the position descriptions and salary are within appropriate range prior to submitting for Human Resource Compensation Team review
  • Analyze supporting documents for accuracy and completeness; and follow through to ensure transactions have been successfully completed in GMS.
  • Serve as back up Timekeeper in GMS
  • Conduct onboarding with new hires from start to finish – including review of position description with the manager, providing documents to committee, creation of the position in GMS, sending offer letter to selected candidate, initiating the background check, and getting new employee hired in GMS
  • Work closely with the Office of Global Services on assuring work authorization documents are valid
  • Work within GMS system to assure employees are in compliance with completion of electronic I-9 Employment Eligibility Verification Form with original seen in person within 3-day hire window
  • Work closely with Business administrators to assure all proposed requests match available budget(s)

Faculty HCM Processes

  • Serve as a first point of contact for all GMS -HCM matters related to faculty either as a direct resource through collaboration with the Provost Office of Faculty Affairs
  • Handle all GMS business processes within the system – for example, data changes and compensation changes, summer salaries, faculty leave and benefits
  • In collaboration with the Provost Office of Faculty Affairs, provide guidance and customer service support to faculty members in the faculty appointment or promotion application process
  • Advance knowledge and processes related to GMS keying of tenure and promotion
  • Update GMS to reflect faculty appointment status

Data Management and Reporting

  • Maintain the assigned unit/school’s supervisory organization structure within GMS; and initiate HCM Role Change requests and Supervisory Organization change requests to ensure accuracy and completeness
  • In conjunction with the SBM and Budget Director, maintain the Position Budgets in both adaptive and GMS
  • Run reports proactively in GMS to adhere to policies and to ensure that employees are paid timely
  • Run exception reports and take appropriate action to resolve all issues
  • Audit leave requests and leave balances on a quarterly basis
  • Reconcile payroll on a monthly basis
  • Audit overtime payments on a quarterly basis
  • Respond to request for ad hoc data and reports as needed

Qualifications

  • Bachelor's degree typical, but not required
  • At least 5 years of HCM Operations experience (or equivalent combination of education and experience)
  • Ability to communicate with managers and employees in an effective manner with constant changes in Main Campus processes
  • Ability to work in both current and future deadlines simultaneously
  • Forward thinking and strong analytical and organizational skills
  • Commitment to ensuring compliance with all federal, state and local employment laws

Preferred qualification

Workday experience

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here  for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu .

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer  fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law .

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu  or view the online interactive benefits guide  for more information.



Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

HCM Business and Operations Analyst, Office of the Provost – Georgetown University

The HCM Business and Operations Analyst supports the recent centralization of four stakeholder groups under the Provost’s Finance Office to achieve uniformity in processing, provide economies of scale, and manage redundancies and workloads. They initiate and monitor overall HCM processes, systems, and procedures across the assigned organizational unit in a “deadline” driven position, managing all HCM requirements for more than 500 staff, faculty, postdoctoral fellows, students and contingent workers; maintaining accurate and appropriate accounting of salary distributions and integrity of all personnel records; and supporting Senior Business Administrators in the smooth functioning of HCM operations across all schools and departments. Reporting to the Campus Director for HCM Operations, the HCM Business and Operations Analyst has duties that include but are not limited to:

Staff and Student HCM Processes

  • Serve as the Human Resources Contact (HRC) for the assigned unit(s)/school
  • Provide guidance to departments on all phases of HCM processes – for example, recruitment, screening candidates, offer letters, background/reference checks, onboarding, contract renewals, retirement and terminations
  • Serve as subject matter expert and works with like positions across campus to ensure high quality service for Georgetown constituent’s groups
  • Handle all GMS business processes within the system – including hiring, promotion, demotion, transfer, editing job profile, termination, and costing allocation updates
  • Draft all new offer (and promotion) letters; and work with departments to issue to candidates
  • Work with managers to ensure the position descriptions and salary are within appropriate range prior to submitting for Human Resource Compensation Team review
  • Analyze supporting documents for accuracy and completeness; and follow through to ensure transactions have been successfully completed in GMS.
  • Serve as back up Timekeeper in GMS
  • Conduct onboarding with new hires from start to finish – including review of position description with the manager, providing documents to committee, creation of the position in GMS, sending offer letter to selected candidate, initiating the background check, and getting new employee hired in GMS
  • Work closely with the Office of Global Services on assuring work authorization documents are valid
  • Work within GMS system to assure employees are in compliance with completion of electronic I-9 Employment Eligibility Verification Form with original seen in person within 3-day hire window
  • Work closely with Business administrators to assure all proposed requests match available budget(s)

Faculty HCM Processes

  • Serve as a first point of contact for all GMS -HCM matters related to faculty either as a direct resource through collaboration with the Provost Office of Faculty Affairs
  • Handle all GMS business processes within the system – for example, data changes and compensation changes, summer salaries, faculty leave and benefits
  • In collaboration with the Provost Office of Faculty Affairs, provide guidance and customer service support to faculty members in the faculty appointment or promotion application process
  • Advance knowledge and processes related to GMS keying of tenure and promotion
  • Update GMS to reflect faculty appointment status

Data Management and Reporting

  • Maintain the assigned unit/school’s supervisory organization structure within GMS; and initiate HCM Role Change requests and Supervisory Organization change requests to ensure accuracy and completeness
  • In conjunction with the SBM and Budget Director, maintain the Position Budgets in both adaptive and GMS
  • Run reports proactively in GMS to adhere to policies and to ensure that employees are paid timely
  • Run exception reports and take appropriate action to resolve all issues
  • Audit leave requests and leave balances on a quarterly basis
  • Reconcile payroll on a monthly basis
  • Audit overtime payments on a quarterly basis
  • Respond to request for ad hoc data and reports as needed

Qualifications

  • Bachelor's degree typical, but not required
  • At least 5 years of HCM Operations experience (or equivalent combination of education and experience)
  • Ability to communicate with managers and employees in an effective manner with constant changes in Main Campus processes
  • Ability to work in both current and future deadlines simultaneously
  • Forward thinking and strong analytical and organizational skills
  • Commitment to ensuring compliance with all federal, state and local employment laws

Preferred qualification

Workday experience

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume  for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here  for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu .

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer  fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law .

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu  or view the online interactive benefits guide  for more information.


Apply
*Please mention BusinessSchoolJobs.com to employers when applying for this job*
 
 
 
 
 
BusinessSchoolJobs
Academic Advertising
260 Peachtree Street, N.W.
Suite 2200
Atlanta, GA 30303
 
Twitter
LinkedIn
Facebook
Google Plus
 
About BusinessSchoolJobs
Advertise Jobs
Contact Us
 
Site Map
Privacy Policy
Terms of Use
Copyright © 2010 BusinessSchoolJobs - All Rights Reserved.