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Director of Purchasing/Accounts Payable- Tonkawa- Full Time
Northern Oklahoma College in Tonkawa, Oklahoma
 
 
 
Date Posted 10/19/2021
Category
Admin-Business And Financial Management
Employment Type Fulltime
Application Deadline Open until filled
 
 
 
 
 

 SUMMARY:  Reporting to the Director of Financial Services, the Director of Purchasing/Accounts Payable is responsible for all aspects of supervising, processing and managing daily activities for the procurement for purchasing and accounts payable for Northern Oklahoma College. The Director of Purchasing/Accounts Payable is also responsible for ensuring fiscal compliance with NOC policies and procedures, state and federal regulations and statutes. Confers with and supports the Vice President for Financial Affairs and the Director of Financial Services on financial matters, while maintaining strong, positive working relationships with all college departments. Analyzes, reviews and makes recommendations in procurement and accounts payable services, policies, and procedures.

 ESSENTIAL DUTIES AND RESPONSIBILITIES include:

  • Supervises & manages the daily operations of the Purchasing/Accounts Payable Department to ensure that business is conducted in a timely, efficient, effective and ethical manner.
  • Evaluates, recommends, and develops college-wide policies and procedures for the implementation of standards that represent best methods for purchasing and accounts payable while conforming to state statutes, regulations and laws governing public institutions and state agencies.
  • Draft and analyze bids, quotes, contracts and/or other agreements while assuring compliance with applicable laws, guidelines and prime contract terms.
  • Responsible for identifying and driving high-impact opportunities to improve, promote, develop, and implement new procurement processes.
  • Manage all accounts payable functions including, but not limited to, customer/vendor relations, check disbursements.
  • Prepare and manage production of all reports and documentation as required for internal and external constituents and state and federal agencies.
  • Responsible for verifying the accuracy of payment authorizations by other departments to include ensuring verification of proper invoice amounts, past due balances and credit memos, exemption of sales tax and proper coding in accordance with the Office of Management and Enterprise Services.
  • Ensures all federal, state, local, and department reports are prepared, maintained, and submitted timely including but not limited to1099 filing with appropriate agencies and tax related matters.
  • Meets regularly with staff to assess trends of issues, suggestions, and corrective actions. Keeps the administration abreast of problems and escalate as necessary for timely resolutions.
  • Monitors contracts and expenses; researches best practices and processes to assist department managers throughout the college on effective utilization of college’s financial resources.
  • Conducts periodic training workshops to promote awareness of departmental services, processes and procedures and the college’s accountability measures.
  • Participates in the year-end closing process by ensuring that year-end processes and procedures are completed to close out procurement relevant documents.
  • Ability to independently prepare reports, presentations and correspondence with minimal guidance.
  • Assist with daily operations related to the financial management of the organization, along with other general duties as assigned.
  • Maintain job manual for position with regular updates to describe processes when substitutions are needed.

 QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Director of Purchasing/Accounts Payable must preserve confidentiality of privileged and sensitive information; use independent judgment and initiative in the planning, organization, and performance of work; establish and maintain cooperative working relationships with those contacted in the course of work. Accuracy, accountability, team player, strong organizational and management skills, public speaking, relationship management, excellent oral and written communication skills; and proven ability of accounting skills are essential. Must be able to work under pressure; problem solve; meet flexible deadlines; set priorities and maintain professionalism when dealing with individuals. Weekend and evening work will be required. Subject to satisfactory Fair Credit Reporting Act Disclosure which includes a criminal background check. Proficiency of Microsoft Office applications are required.

 EDUCATION and/or EXPERIENCE: A minimum educational level of a bachelor’s degree in business, finance, accounting or other discipline related to procurement; and two to three years related experience in procurement and accounts payable; or equivalent combination of education and experience is required. Experience in higher education or state work environment with specific emphasis in purchasing and accounts payable is preferred. Certified Purchasing Manager (CPM) or Certified Public Purchasing Officer (CPPO) are preferred.

 

PHYSICAL DEMANDS:  While performing the duties of this job, the employee is occasionally required to stand, walk, sit, push, lift, haul, pull, reach, carry, grasp, squat or stoop, bend and twist the body while performing essential duties, use hands to operate controls, reach with hands and arms, climb stairs, talk or hear. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 Applicants will need to submit a letter of application, an NOC application form, available online at www.noc.edu/staff, a resume, Official College Transcripts and three letters of professional recommendation to Human Resources Department, Northern Oklahoma College, P. O. Box 310, Tonkawa, OK 74653. EOE

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