Financial Specialist

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that are directly related to this position. 

Currently, all interviews are being conducted virtually. Additionally, while work arrangements are flexible with regard to work location, all new employees are expected to be in commutable distance to campus, unless stated otherwise in the job posting. 

Summary

Michigan Medicine is a groundbreaking organization for many reasons, and much of the work that we do is made possible because of philanthropy. Annually, the MM Office of Development raises an average of $190 million which helps us to be a change agent of the world. The Office of Development supports a culture of flexibility, and a hybrid work arrangement is possible for this position. 

This position provides high level of financial reporting support to the Associate Director of Operations but works closely with all teams within the Department of Development. The Financial Specialist will work as a contributing member in a fast paced, service-oriented environment within Michigan Medicine.? This position requires an individual who has excellent customer service skills, with the ability to interact in?a positive, professional, and courteous manner with a broad range of people and organizations. This individual must be able to organize and prioritize tasks and be self-motivated. This position further requires the candidate to be able to work well independently as well as in a team and be flexible and resourceful in resolving issues. The candidate will possess excellent verbal and written communication skills, along with a comfort utilizing a variety of software tools. 

What You'll Do

Financial - 80% 

• Serve as Procurement lead for Michigan Medicine Office of Development. 

• Responsible for fund accounting, financial transactions, account reconciliation and journal entries processing.  

• Process purchase orders, non-purchase orders, people pay forms, special payment forms as required for payment.  

• Assist departments with contracts requiring procurement approval, request for purchases, and sole source justification. 

• Responsible for reconciliation of the department accounts as well as the reconciliation of all major events. 

• Request vendor ID numbers and resolve vendor payment issues.  

• Work with major event planning leads to ensure proper payment methods are applied.  

• Interact and work closely with Campus and Michigan Medicine Procurement, Shared Services Center on service agreement projects, bids and other situations when appropriate. 

• Work with Financial Operations to open and close shortcode/project grants. 

• Process Cash Receipt Tickets (CRT’s) for football tickets and other check reimbursements.  

• Maintain and update Michigan Medicine Development Fundraising and budget shortcode spreadsheet. 

• Monitor biweekly and monthly gross pay register reports for accuracy and investigate payroll discrepancies.  

• Use a variety of financial applications to generate standard and ad hoc reporting as needed.  

• Work with Events team leads and Gift Officers to reconcile the Donor funded/sponsored shortcodes. 

• Support Associate Director of Operations with annual budget process as needed. 

Operations - 20 %  

• Serve as HITS/Jabber liaison and maintain office inventory of computers and peripheral devices. 

• Maintain Verizon office provided cell phones, iPads, and Wi-Fi devices. 

• Maintain a database for equipment being used by remote employees. 

• Other duties as assigned. 

Required Qualifications*

• Bachelor's Degree
• More than two years of experience in accounting, finance, or related field
• Advanced experience with Microsoft Excel and advanced spreadsheet functionality
• Experience with generating reports from a variety of databases.
• Excellent verbal, written and organizational skills with demonstrated attention to detail.
• Proven ability to use discretion and maintain a high level of confidentiality.
• Candidate must have access to reliable internet.

Desired Qualifications*

• Bachelor's Degree in Accounting, Finance, or related business field 

• Previous experience with University of Michigan financial systems, business objects, accounts payable, procurement, and financial related SPG’s 

• Familiarity with the University of Michigan and the Michigan Medicine organizational structures 

• Experience with Zoom or other virtual meeting platforms 

Work Locations

This position is located in the 777 Building. Free, on-site parking is provided. 

This position is eligible for flexible work opportunities at the discretion of the hiring department. Flexible work agreements are reviewed annually and are subject to change dependent on the business needs of the hiring department, throughout the course of employment. This position works both onsite and remotely based on the business needs of the unit. 

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days.  The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

U-M COVID-19 Vaccination Policy

COVID-19 vaccinations, including boosters when eligible, are required for all University of Michigan students, faculty and staff across all campuses, including Michigan Medicine.  This includes those working remotely.   More information on this new policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.